Automatic report output

  1. Enter a Report Name. The default report name is YYY_MM_DD-HH_MM_SS, indicating the year_month_day-hours, minutes_second. This name will also be used as the output file name. The default output directory is \Users\Public\Documents\EntraPass.
  2. From the Database output type, select the output format of the report. You may choose Sybase, CSV, PDF, Excel, RTF, or text formats by selecting the icon.
  3. From the Database output process drop-down list, select the report template. It will be used with the requested report. For details on the output format, see Defining a Report Output Format.
    Note: From the Database output processdrop-down , you can select Email custom report if you want this report to be automatically sent to specified recipients. When you select the Email custom report the email options are displayed within the same page. EntraPass enables you to protect the report by a password before emailing it. When the email option is selected, the option to use any smartlink available is enabled. This option will use any available SmartLink to send the report email.

The following table shows the difference between these database formats and their output file formats.

Table 1. Database formats and output file types
Database Description
SyBase The EntraPass database.
CSV Save the report in a comma separated values format (yourfile.csv). A data format in which each piece of data is separated by a comma. This is a popular format for transferring data from one application to another; because most database systems are able to import and export comma-delimited data.
Excel Microsoft Excel file type.
PDF Portable Document Format (PDF) is an open standard for document exchange. It can be opened with the free application Adobe Reader.
RTF The Rich Text Format (RTF) is a proprietary document file format with published specification for cross-platform document interchange. Most word processors are able to read and write some versions of RTF.
text A text file is a kind of file that is structured as a sequence of lines.Can be opened by a large number of editing tools.

  1. Select the report language.